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Hotel Booking

Hotel Check in/Checkout Policy

All the Booking must go through EVENT FACTORY for BPCON2018 Rates.

Most of the hotels in India will have their time (1200 hrs) as check in/checkout. Early check-in OR late checkout required by any guest or customers is purely subject to the approval of the respective hotels, based on their availability. Cloak Room Facility is available at the venue for guests who need to check out and have travel plans for a later time during the day. For any such required need, a written request is to be Mailed to binduraghavan@eventfactory.biz enabling her to check the possibilities with the hotels for the same. Event Factory do not guarantee early check in/late check out without approval from the hotel. Customer/guests are requested to take a written confirmation from our office for the same, after sending request.

 

Payment Receipt and Service Vouchers

A copy of the invoice, payment receipt will be sent to the customer through e-mail after final confirmation and payment process and an original copy of the same will be given to the guest along with other original travel service vouchers upon arrival in Chennai.

In case of any changes in the tour or extension requested by Delegates, after finalizing the booking, our confirmation to the delegates will be subject to availability of the desired service. Delegates are kindly requested to contact through email to the respective personal who is handling the above and get the extension based on the availability.

 

Terms & Conditions

  • Payment can be made by DD/Cheque/NEFT in the name of “EVENT FACTORY"
  • Room booking will be confirmed on realization of cheque/DD or by Wire transfer by 100%.
  • Number of Hotel rooms are limited and we recommend you to make an early booking otherwise we may not be able to get hotel accommodation at the desired rate.
  • Minimum of two nights should be booked. Number of nights booked will be based on the Check-IN/OUT time of the hotel and dates mentioned by the delegates.
  • The Above Special rates are per room per night inclusive of all taxes, bed and buffet breakfast. If booking through EVENT FACTORY.
  • Should there be any change in the hotel/government tax or tariff structure, the revised rate will be charged at the applicable time.

 

Cancellation and Refund Policy for Accommodation

  • All cancellation should be made in writing and sent to Event Factory binduraghavan@eventfactory.biz Chennai.
  • All cancellation received on or before 30th June 2018 will be entitled for 75% of the amount paid.
  • All cancellation received between 1st July to 10th July will be entitled for only 50% of the amount paid.
  • 100 % cancellation charges will apply for the cancellations made from 11th July and no refund will be made for the same.
  • The refund process will begin only 30 days after the completion of the conference, if any.